• Provide a licensed, experienced off-site property manager to inspect property each month
• Secure bids under the direction of the Board of Directors
• Maintain business-like relations with owners responding in a systematic and timely fashion to requests for services
• Work with the Board of Directors in maintaining the common elements
• Assist in negotiating and retaining contracts and services, including but not limited to utilities, trash removal, building equipment, and other contracted services
• Maintain a 24 hour answering service for emergency repairs of property owned and maintained by the association.
• Prepare and present for approval all requests for reports such as financial, contractual, operational, and others in a regular nature
• Assist the directors in the enforcement of the Association’s governing documents, as needed
• Receive and distribute all correspondence addressed to the Association
• Arrange for preparation and distribution of the Association’s newsletter

Protection against risks:

• Assist in preparing insurance information for bid proposals
• Secure insurance coverage for fire, flood, general liability, directors, officers, fidelity bonds, and any other insurance as directed
• Assist in processing insurance claims

Meetings:

• Prepare and mail notices, proxies, ballots, and agendas in accordance with requirements and provisions of the Bylaws and Florida Statute
• Attend the annual meeting of the Members of the Association, and periodic meetings of the Board of Directors
• Type, reproduce, and distribute meeting minutes

Record Retention:

• Record changes in ownership upon receipt of notice of owners, or title company with supporting documentation
• Maintain files for current correspondence
• Maintain a current assessment roll
• Keep on file Official Records pertinent to the Associations Documents and Bylaws